12 days ago - req33948

Facilities Project Analyst

Other corporate functions

Facility management

In a nutshell

Location

San Jose - CA, US

Team

Other corporate functions

Experience

3-7 years

Degree

Associate

Job Category

Facility management

Introduction to the job

As a member of the Facilities Management team, you will be responsible to participate in facilities related project meetings, track action items and deliverables for various activities, coordinate small capital and non-capital projects at the Silicon Valley campus, and identify improvement opportunities and present options and project plans to the organization leadership. Additionally, you will maintain and organize project related documentation including schedules, RFIs, projects and tasks on schedule and budget, and assist in the planning of preventative maintenance, repair and work order activities as needed.

Role and responsibilities

As a Facilities Project Coordinator:

  • Manages and coordinates administrative procedures and systems that supports FM goals and objectives
  • Works/Manages with FM supply chain:
    • New vendor setups
    • Maintain supplier database and requirements
      • Contacts
      • Compliance documentation- COI, SLA, NDA, EHS
    • Manage vendor folders for proper documentation that support the team.
  • Procurement
    • Request and review quotes
    • Input requests for quotes and work with partners and approvers for timely execution.
    • Managing and Maintain reports for the team showing current status on
    • Works with a variety of project management and spreadsheet software to maintain project timeline and track resource allocation, performance metrics and other project related information.
  • Vendor relations
    • Filter questions from supplies to support their needs
    • Help support timely invoice and proper backup to ensure expenditures to stay incompliance with budgetary forecasts and guidelines.
    • Helping in scheduling PM and following up on completed work orders and permits.
  • Management , Input, and Review Occupancy Reports
  • Communicates with Facility Management team as necessary to monitor and ensure timely completion of Project deliverables.
    • Assists with communication of project status and other information as necessary.
    • Support in execution of FM work order tickets for internal stakeholders.
  • May perform other duties as assigned.
  • Able to participate in cross functional global organization

Education and experience

  • Associates degree (Business Administration, or related field) required or equivalent experience.
  • 5-7 years of work experience in on procurement, invoicing, supplier management, and project tracking.
  • Basic project management and process development knowledge.
  • Experienced with using applications Outlook, PowerPoint and Team
  • Experienced with moderate level of Excel- formatting, filters, conditional formatting, and basic equations.
  • Excellent communicator, being able to influence without hierarchical power, and creative in managing a large and diverse range of stakeholders.
  • Strong team leadership skills, decisiveness, setting priorities, giving direction, influencing without power.
  • Maintains personal effectiveness and people focus under pressure, high speed of change and uncertainty.
  • Ability to guide, coach and advise at all organizational levels and with the supply chain.

Skills

Working at the cutting edge of tech, you’ll always have new challenges and new problems to solve – and working together is the only way to do that. You won’t work in a silo. Instead, you’ll be part of a creative, dynamic work environment where you’ll collaborate with supportive colleagues. There is always space for creative and unique points of view. You’ll have the flexibility and trust to choose how best to tackle tasks and solve problems.


To thrive in this job, you’ll need the following skills:

  • Ability to complete assignments with attention to detail and high degree of accuracy.
  • Can work under time pressure.
  • Can take ownership on projects.
  • Must be able to prioritize duties in a fast-paced environment.
  • Proactively drives to get information needed to complete projects.
  • Willing to ask questions to drive results.
  • Team player who enjoy working in multidisciplinary and multicultural teams with the ability to work independently.
  • Comfortable interact with others outside of the teams and manage level personal.
  • Can learn and apply new information or skills.
  • Must be able to read and interpret data, information, and documents.
  • Strong customer focus and commitment to customer satisfaction through prioritization, quality, efficiency and professionalism.
  • Proven ability to perform effectively in a demanding environment with changing workloads and deadlines.
  • Result driven-demonstrate ownership and accountability.
  • Identifies bottlenecks and drives improvements.
  • Work independently or as part of a team and follow through on assignments with minimal supervision.
  • Demonstrate open, clear, concise and professional communication.
  • Ability to establish and maintain cooperative working relationships with manager, co-workers and customer.

Diversity & Inclusion

ASML is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that diversity and inclusion is a driving force in the success of our company.

Other information

Responsibilities:

  • Routinely required to sit; walk; talk; hear; use hands to keyboard, finger, handle, and feel; stoop, kneel, crouch, twist, reach, and stretch. Occasionally required to move around the campus.
  • Occasionally lift and/or move up to 20 pounds.
  • Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Additional responsibilities for Silicon Valley Factory:

  • The physical demands described here are representative of those that must be met by an employee for successfully perform the essential functions of this job.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The employee is required to work in a cleanroom environment: full gowning (full body coveralls, hood, CR safety shoes, face mask, nitrile gloves and safety glasses. Working under ISO 9000/14000 standards).
  • Operating/working around industrial equipment, fork trucks and motorized pallet movers.
  • Working around lasers; working with ladders; working on platforms; and working around chemicals.
  • The employee is occasionally required to move around the campus.
  • The employee may occasionally lift and/or move up to 20 pounds.
  • May require travel dependent on company needs.
  • The environment generally is moderate in temperature and noise level.

EOE AA M/F/Veteran/Disability

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