7 days ago - req35524

Patent Formalities Officer

Other corporate functions

Other job categories

In a nutshell


Veldhoven, Netherlands


Other corporate functions


3-7 years



Job Category

Other job categories



Introduction to the job

Are you a structured Patent Formalities Officer with a passion for quality, processes, and cooperation? If so, it might be your opportunity to join ASML’s global team!

Role and responsibilities

Job mission
The Formalities Officers’ group aims to provide efficient quality in supporting the patent related processes within ASML’s Corporate Intellectual Property (CIP) department.

Job description
Group members are knowledgeable in the field of patent procedures and share related knowledge inside and outside the Formalities Officers’ group. They support the patent process with a core set of administrative tasks and responsibilities (e.g., managing patent docket, handling e-mails, filings, organizing patent review meetings). They also cooperate with patent attorneys to manage the patent portfolio.

Furthermore, their responsibilities include:

  • Executing IP transfers
  • Comparing, checking and entering data in a intellectual property (patent) management system
  • Executing quality improvements
  • Communicating with Patent Offices, national and international patent agents.
  • Analyzing and aligning on patent related processes.
  • Participating in projects to achieve quality and process improvements

Education and experience


  • Completed Bachelor or Master degree.
  • Certified as Formalities Officer.


  • 5+ years of professional experience in the area of intellectual property, preferably patents (in private law firm or industrial sector),
  • knowledge of an intellectual property management system,
  • MS Office (Word, Excel).


  • proven track record in working in teams and autonomously.
  • excellent spoken and written English and Dutch communication skills.
  • pro-active attitude in execution as well as in thinking.
  • strong focus on accuracy, with attention to details.
  • ability to handle multiple priorities simultaneously.
  • good focus for relationship and expectation management.
  • familiarity with working in a complex environment with multiple stakeholders (e.g., attorneys, engineers, managers).

Diversity & Inclusion

ASML is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that diversity and inclusion is a driving force in the success of our company.

Other information

Context of the position
Within ASML, the Technology sector is responsible for definition and development of products and technologies. Within the sector Technology, the Corporate Intellectual Property department is responsible to provide global intellectual property assistance to protect and support ASML’s business. In particular, the department is responsible to establish and maintain a portfolio of patent rights.

The position is based in Veldhoven and is part of a team with two Team Leads and multiple Formalities Officers in Veldhoven (NL), Wilton, San Jose and San Diego (US), and reports to the Manager CIP Support & Administration who reports to the SVP & Chief IP Counsel.

Full time employment is preferred for this position, whereby ASML’s remote working policy applies.