6 days ago - J-00245945-702

TA Ops Support Coordinator

HR

Other job categories

In a nutshell

Location

San Diego - CA, US

Team

HR

Experience

0-2 years

Degree

High school

Job Category

Other job categories

Travel

10%

Introduction to the job

The Talent Acquisition (TA) Operations Coordinator will be responsible for assisting the US TA team with various operational and administrative tasks. This role will report to the US TA Operations Manager and assist with invoice management, supplier management, and other operational and administrative duties. This position will require knowledge and experience with purchase order generation and financial management. Additional tasks may include administrative work such as coordinating meetings and assisting the TA leadership team as required.

Role and responsibilities

  • Oversee and manage the US referral program - manage monthly recurring tasks such as tracking, reporting, payments, be a first point of contact.
  • Handle new agencies and setup suppliers in supplier management system (Ariba / EasyBuy).
  • Follow existing processes to validate supplier invoicing.
  • Complete Purchase Requests (PR’s) for outside agencies and serve as first point of contact.
  • Initiate and handle administrative tasks for third party supplier. This includes initiating onboarding/offboarding contractors in Workday and acting as the ASML liaison to support the supplier.
  • Basic reporting and data collection for TA performance on operational activities.
  • Constantly improve and document tasks and processes for TA.
  • General administrative tasks as required.
  • Assist Ops Manager with Continuous Improvement activities.
  • Other duties as assigned.
  • Job description subject to change at any time.

Education and experience

  • High School Diploma.
  • Associates and/or Bachelor’s degree in HR, Finance, or other related field a plus.
  • Minimum 5 years of relevant experience (Min. 3 years with Associates degree).
  • Proficient use of all Microsoft Office suite programs, Excel and Outlook specifically.
  • Experience with Workday a plus.
  • Understanding of Purchase Orders and Invoicing in a corporate environment.
  • SAP experience a plus.
  • Lean or Continuous Improvement experience a plus.

Skills

  • Can observe and respond to people and situations and interact with others encountered in the course of work.
  • Can learn and apply new information or skills.
  • Must be able to read and interpret data, information, and documents.
  • Strong customer focus and commitment to customer satisfaction through prioritization, quality, efficiency and professionalism.
  • Ability to complete assignments with attention to detail and high degree of accuracy.
  • Proven ability to perform effectively in a demanding environment with changing workloads.
  • Result driven-demonstrate ownership and accountability.
  • Identifies bottlenecks and drives improvements.
  • Work independently or as part of a team and follow through on assignments with minimal supervision.
  • Demonstrate open, clear, concise and professional communication.
  • Ability to establish and maintain cooperative working relationships with co-workers and customer.
  • Work according to a strict set of procedures within the provided timelines.
  • Ability to prioritize tasks in a sometimes ambiguous environment.

Diversity & Inclusion

ASML is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that diversity and inclusion is a driving force in the success of our company.

Other information

To be completed

EOE AA M/F/Veteran/Disability

Need to know more about applying for a job at ASML? Read our frequently asked questions.

#LI-SR1


Learn more about this job

About the job category
About the location