Executive Assistant to VP of Engineering

Research & development

In a nutshell

Location

Wilton - CT, US

Team

Research & development

Experience

3-7 years

Travel

10%

Published: 30+ days ago Job ID: J-00251990-694

Introduction

ASML US, including its affiliates and subsidiaries, bring together the most creative minds in science and technology to develop lithography machines that are key to producing faster, cheaper, more energy-efficient microchips. We design, develop, integrate, market and service these advanced machines, which enable our customers - the world’s leading chipmakers - to reduce the size and increase the functionality of their microchips, which in turn leads to smaller, more powerful consumer electronics. Our headquarters are in Veldhoven, Netherlands and we have 18 office locations around the United States including main offices in Chandler, Arizona, San Jose and San Diego, California, Wilton, Connecticut, and Hillsboro, Oregon.

Job Mission

This position reports to the Vice President (VP) of US Development and Engineering (D&E) in Wilton, Connecticut. We are seeking a highly motivated, self-starter who can provide effective support and organization to the VP office.

This position may require access to controlled technology, as defined in the Export Administration Regulations (15 C.F.R. § 730, et seq.). As a condition of employment, qualified candidates must be legally authorized to access such controlled technology prior to beginning work. Business demands may require the Company to proceed with candidates who are immediately eligible to access controlled technology.

Job Description

  • Manage the calendar for the VP of D&E
  • Take and distribute meeting minutes as required
  • Coordinate all travel for VP and some direct staff
  • Maintain effective and cooperative professional business relationships with all levels of management, employees and outside companies
  • Act as a liaison, problem solver and facilitator as the first contact for the VP and senior leaders
  • Work with sector stakeholders to align budget to business needs (e.g. department expenses, business meetings, luncheons, dinners, etc.)
  • Manage all Staff Quarterly and Offsite meetings (e.g. logistics, agendas/materials, onsite support, event management, etc.)
  • Maintain confidentiality of all corporate, personnel and research matters
  • Independently manage multiple projects and determine priorities in a rapidly changing environment
  • Support and monitor Program Review meetings including conference room booking and events
  • Assist planning of program or team celebrations
  • Coordination and alignment with offices in the Netherlands and Asia
  • Perform responsibilities with a high degree of discretion and initiative
  • Work in collaboration with other support staff as needed to meet the business need
  • Contribute to the team by living the corporate values of challenge, collaborate, care
  • May require travel dependent on business needs

Education

  • Bachelor’s degree required, or equivalent experience

Experience

  • 5+ years of administrative/office support experience, prefer 2+ years of experience at the executive level
  • Experience working in matrix organizations or technical/engineering companies
  • Proficiency in Microsoft Office (e.g. Outlook, Word, Teams, Excel, PowerPoint, etc.)
  • Experience maintaining SharePoint files and sites a plus
  • Experience interacting in both digital and in-person collaboration settings

Personal Skills

  • Can observe and respond to people and situations and interact with others encountered in the course of work
  • Can learn and apply new information or skills
  • Strong customer focus and commitment to customer satisfaction through prioritization, quality, efficiency and professionalism
  • Ability to complete assignments with attention to detail and high degree of accuracy
  • Result driven-demonstrate ownership and accountability
  • Identifies bottlenecks and drives improvements
  • Work independently or as part of a team and follow through on assignments with minimal supervision
  • Demonstrate open, clear, concise and professional communication
  • Ability to establish and maintain cooperative working relationships with co-workers and customer
  • Self-motivated and flexible to changing priorities
  • Proactive attitude and willingness to take ownership of tasks and deliverables
  • Maintains personal effectiveness and people focus under pressure, high speed of change and uncertainty
  • Team player, enjoys working in multidisciplinary and multicultural teams with the ability to work independently

Other Information

  • This position is located on-site in Wilton, CT. It requires onsite presence to attend in-person work-related events, trainings and meetings and to further ensure teamwork, collaboration and innovation
  • A flexible workplace arrangement may be available to employees working in roles conducive to remote work (up to 2 days a week)

Role within Office

Essential Job Functions

The essential job functions for this position include, but are not limited to:

  • Commute to ASML’s facility and report to work on a regular and timely basis and complete the scheduled workday on a consistent basis
  • Routinely required to sit; walk; talk; hear; use hands to finger, handle and feel; stoop, kneel, crouch, twist, reach and stretch
  • Occasionally required to move around the campus
  • Perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding (e.g. Word, Excel, PowerPoint), filing, calculating and use of telephone or other handheld electronic devices, continuously sometimes exceeding 8 hours per day, 5 days per week
  • Have a sufficient ability to communicate, through sight, hearing and/or otherwise, to perform assigned tasks and maintain proper job safety conditions
  • Occasionally lift and/or move up to 20 pounds
  • Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus
  • Perform other functions that may be assigned

EOE AA M/F/Veteran/Disability


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