Import/Export Specialist and Intercompany Order Coordinator

Sourcing & Supply Chain

Logistics & supply chain management

Other job categories

In a nutshell


San Jose - CA, US


Sourcing & Supply Chain

Job Category

Logistics & supply chain management, Other job categories

Published: 23 days ago Job ID: J-00252428-518

Introduction to the job

ASML is one of the world’s leading manufacturers of lithography systems that help enable Moore’s Law and the creation of increasingly powerful and capable electronic devices. Our San Diego-based light source division, Cymer, is renowned for developing both deep ultraviolet (DUV) lithography light sources and next generation extreme ultraviolet (EUV) light sources.We are a multinational company with over 70 locations in 16 countries, headquartered in Veldhoven, the Netherlands.

If you have a passion for technology and innovation you’ll want to check us out. Be a part of ASML. Be a part of progress.

One Company, One Goal, Limitless Innovation. It's our people that make the difference.

This position requires access to controlled technology, as defined in the Export Administration Regulations (15 C.F.R. § 730, et seq.). Qualified candidates must be legally authorized to access such controlled technology prior to beginning work. Business demands may require ASML to proceed with candidates who are immediately eligible to access controlled technology.

Role and responsibilities

  • Coordinate order process with intercompany in different countries, such as generating SO, submitting PR for intercompany, RMA/RTV process, etc.
  • Coordinate intercompany order status, product ETA, RMA/RTV and shipping processes with the PLM team
  • Request/find HS/HTS code, ECCN # and CoO, then upload data and provide to shipping department.
  • Coordinate shipments with freight forwarders, including: shipping plan, generate/send SLI to freight forwarder, package type, DIM and weight per package, and update AWB/BOL into the system.
  • Follow shipping process and file export declaration in TMS, IP/AES program, or AES file on FedEx website.
  • Coordinate across departments to resolve freight forwarding and FedEx import issues such as shipment status, shipping documents, product descriptions, product materials, etc.
  • Provide monthly reports and supporting audit documents such as shipping invoices, AWB, AES#, etc.
  • Collaborate with suppliers (Freight Forwarder, FedEx, 3PL) for performance analysis, including: supplier on-time rate, price review, etc.

Education and experience

  • Bachelor’s Degree
  • At least one year of hands on administrative, order process, import/export or logistics support experience.
  • Understand the shipping incoterm terms and regulations.
  • Ability to analyze and streamline business processes.
  • Effective communication, including writing, speaking and interpersonal communication.
  • Good collaboration, teamwork, self-motivation, problem-solving skill and ability to work in a fast-paced environment.
  • Comfortable working under time pressure with flexibility and adaptability mindset
  • Excellent organizational skills, accuracy and attention to detail.
  • Cross-functional experience in large organizations, multinational, fast-paced industries.
  • Proficient in MS Office (Excel, Outlook, PowerPoint, Word etc.)
  • Knowledge of SAP, Oracle, LeanKit and 3PLUs a plus.
  • AA degree requires 3 years of experience


Working at the cutting edge of tech, you’ll always have new challenges and new problems to solve – and working together is the only way to do that. You won’t work in a silo. Instead, you’ll be part of a creative, dynamic work environment where you’ll collaborate with supportive colleagues. There is always space for creative and unique points of view. You’ll have the flexibility and trust to choose how best to tackle tasks and solve problems.
To thrive in this job, you’ll need the following skills:

  • Must be able to read and interpret data, information, documents and learn/apply new information or skills.
  • Ability to complete assignments with attention to detail and high degree of accuracy.
  • Proven ability to perform effectively in a demanding environment with evolving processes driven by continuous improvement.
  • Result driven and able to demonstrate ownership and accountability.
  • Identifies bottlenecks and drives improvements.
  • Work independently or as part of a team and follow through on assignments with minimal supervision.
  • Demonstrate open, clear, concise and professional communication, both written and verbal in core team and senior management levels.
  • Able to establish and maintain cooperative working relationships with co-workers and cross-department.
  • Work according to a strict set of procedures within the provided timelines.

Diversity & Inclusion

ASML is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that diversity and inclusion is a driving force in the success of our company.

Other information

EOE AA M/F/Veteran/Disability

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