Administrative Assistant - Guaranteed sign on bonus and relocation

In a nutshell

Location

Wilton - CT, US

Published: 30+ days ago Job ID: J-00254494-514

Introduction to the job

Join ASML Wilton today to receive your sign on bonus and relocation.
*Offer valid for Wilton, CT new hire offers made between now and December 23, 2022.

ASML US brings together the most creative minds in science and technology to develop lithography machines that are key to producing faster, cheaper, more energy-efficient microchips. We design, develop, integrate, market and service these advanced machines, which enable our customers - the world’s leading chipmakers - to reduce the size and increase the functionality of their microchips, which in turn leads to smaller, more powerful consumer electronics. Our headquarters are in Veldhoven, the Netherlands, and we have 18 office locations around the United States including main offices in Chandler, Arizona, San Jose and San Diego, California, Wilton, Connecticut, and Hillsboro, Oregon.

As a member of the Office and Lab Space Support Team, this person will work to ensure that our internal customers have the necessary tools to execute in a collaborative environment, facilitate support in purchasing and development of financial requisitions, support the execution of various events (Executive Board meetings, customer visits, community engagement activities, and more), provide direct support to our management teams and projects, and more. We are currently searching for a highly motivated, energetic individual who is ready to roll up their sleeves and quickly add value to our team.

This position requires access to controlled technology, as defined in the Export Administration Regulations (15 C.F.R. § 730, et seq.). Qualified candidates must be legally authorized to access such controlled technology prior to beginning work. Business demands may require ASML to proceed with candidates who are immediately eligible to access controlled technology.

Role and responsibilities

  • Provide general administrative and clerical support for the D&E organization of approximately 1200+ people.
  • Use Microsoft Office tools to prepare and modify documents and reports.
  • Maintain and update Sharepoint communication and collaboration system.
  • Update and ensure the accuracy of the organization’s databases.
  • Schedule and coordinate meetings, appointments, conference rooms, and travel arrangements.
  • Help employees with travel plans and expense reports (Concur).
  • Perform event planning on-site and off-site including: venue, food service, materials, travel, and cost control.
  • Perform procurement activities including quotes, requisitions, expediting, and follow-up.
  • Monitor and facilitate accurate time recording approvals, reporting, and corrections.
  • Order and maintain office supplies and office equipment.
  • Resolve administrative problems.
  • Coordinate Outlook schedules and appointments for D&E staff as required.
  • Assist with overflow work from administrative and executive assistants.

Education and experience

  • Associate degree or equivalent experience.
  • 5 years of hands-on administrative experience in a large, complex, fast-paced organization.

The candidate must possess the required qualifications to be initially considered for the position, including:

  • Proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.).
  • Demonstrated strengths in multi-tasking, prioritizing work, and meeting commitments.
  • Excellent planning, organizational, and written and verbal communication skills.
  • Interacts with a large set of stakeholders from various organizations and various levels.
  • Strong attention to detail and cost-consciousness.
  • Working knowledge of SAP or another ERP system is required.

Skills

Working at the cutting edge of tech, you’ll always have new challenges and new problems to solve – and working together is the only way to do that. You won’t work in a silo. Instead, you’ll be part of a creative, dynamic work environment where you’ll collaborate with supportive colleagues. There is always space for creative and unique points of view. You’ll have the flexibility and trust to choose how best to tackle tasks and solve problems.

To thrive in this job, you’ll need the following skills:

  • Can observe and respond to people and situations and interact with others encountered in the course of work.
  • Can learn and apply new information or skills.
  • Must be able to read and interpret data, information, and documents.
  • Strong customer focus and commitment to customer satisfaction through prioritization, quality, efficiency and professionalism.
  • Ability to complete assignments with attention to detail and high degree of accuracy.
  • Proven ability to perform effectively in a demanding environment with changing workloads and deadlines.
  • Result driven-demonstrate ownership and accountability.
  • Identifies bottlenecks and drives improvements.
  • Work independently or as part of a team and follow through on assignments with minimal supervision.
  • Demonstrate open, clear, concise and professional communication.
  • Ability to establish and maintain cooperative working relationships with manager, co-workers and customer.
  • Work according to a strict set of procedures within the provided timelines.
  • Goal driven, quality focused, team oriented and proactive.
  • Flexible and able to progress within an uncertain and rapidly changing environment.
  • Strong stakeholder management skills.
  • Creative problem solver.

Diversity & Inclusion

ASML is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that diversity and inclusion is a driving force in the success of our company.

Other information

  • This position is located on-site in Wilton, CT. It requires onsite presence to attend in-person work-related events, training and meetings and to further ensure teamwork, collaboration and innovation.
  • A flexible workplace arrangement may be available to employees working in roles conducive to remote work (up to two days a week).

Role within Office
Responsibilities:

  • Routinely required to sit; walk; talk; hear; use hands to keyboard, finger, handle, and feel; stoop, kneel, crouch, twist, reach, and stretch.
  • Occasionally required to move around the campus.
  • Occasionally lift and/or move up to 20 pounds.
  • May require travel dependent on business needs.
  • Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

EOE AA M/F/Veteran/Disability
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