FAQ Accounts Payable
Read our most frequently asked questions about invoicing. Answers include manuals and examples.
FAQ
Where can I find my ASML payment term?
Your ASML payment term can be found on the purchase order received by ASML. See the example of an ASML PO, which shows where the payment term can be found. If you use the Ariba network, the payment terms are included in the purchase order.
How do I submit an invoice via the Ariba Network?
In order to submit an invoice via the Ariba network, an ASML PO number is required. The Ariba network will send an interactive email to the electronic order routing email address containing purchase order information. Please press the process order button within this email to go to the Ariba network. Once you have logged in, you will be able to create an invoice by clicking “create invoice” in the action menu, with “standard invoice” selected. Please fill in all the mandatory fields, as shown in the steps 4–13 of the manual.
How do I submit a credit note via the Ariba Network?
In order to submit a credit invoice via the Ariba network, an ASML PO number to which a debit invoice already was submitted is required. The Ariba network will send an interactive email to the electronic order routing email address containing purchase order information. Please press the process order button within this email to go to the Ariba network. Once you have logged in, you will be able to create a credit invoice by clicking “create invoice” in the action menu, with “line-item Credit Memo” selected. Please select the debit invoice you want to credit.
See the manual.
I’m required to fill in a service start and end date in the Ariba Network. How do I add this to the invoice?
If you encounter this error during the invoicing process, please follow the steps in the below PDF. Please note that the service start and end date and mandatory to be filled online level, the header level isn’t mandatory to be filled. See the manual.
How do I add shipping charges to my invoice in the Ariba Network?
Shipping charges cannot be added as a separate line to the PO. Include any shipping charges in one of the available lines as shown in the example.
If your question is not answered above, fill in the form to contact Accounts Payable. We will get back to you as soon as possible. Alternatively, you can call us.
Netherlands: +31 40 268 4012 (09:00–12:00 CET)
US: +1 833 888 4084 (09:00–12:00 PST)